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Processing of (personal) data by the entity in charge of the online application process

Processing of (personal) data by the person responsible for the online application process.

JUNE GmbH operates an application portal with the option of submitting applications online. In doing so, JUNE GmbH is aware of its responsibility under data protection law for its applicants. Therefore, personal data is processed exclusively in accordance with the applicable legal regulations. In the following, we would like to explain how we handle your personal data.

    

1. who is responsible for data processing? Who can you contact?

JUNE GmbH

Goethestrasse 49a

80336 Munich

E-mail: datenschutz@june.de

You can also contact our data protection officer directly:

activeMind AG

z. For the attention of the data protection officer JUNE GmbH

Potsdamer Street 3

80802 Munich

E-mail: dsb@june.de

    

2. which personal data provided by you will be collected and stored? What is this data used for?

On our application portal, you can submit your application online to JUNE GmbH.

We only collect the personal data that you provide to us as part of your application process.

In addition, we may process personal data that you voluntarily provide about yourself in public directories or on publicly accessible Internet platforms.

Relevant personal data includes in particular your master data (e.g. first name, last name, name affixes, nationality), contact data (private address, telephone number, mobile phone number, e-mail address) as well as information about your personal circumstances and about your educational and professional history. This may also include special categories of personal data (e.g. health data) if you provide us with these in individual cases.

This data is collected

  • to establish contact with you,    
  • to decide on the establishment of an  employment relationship with you, and      
  • to protect our legitimate  interests.      
  • The data processing is based on Art. 6 para. 1 p. 1 lit. b), 88 DSGVO, § 26 para. 1 p. 1 BDSG, insofar as this is necessary for the decision on the establishment of an employment relationship with you. In the other cases mentioned, the data processing is based on Art. 6 para. 1 p. 1 lit. f) DSGVO and is necessary to protect the legitimate interests of us or third parties, for example in the context of the assertion, exercise and defense of any legal claims.

     

3. to whom is your data passed on? Where is the processing carried out?

Within our company, only those persons and offices receive your personal data that need them for the decision on the establishment of an employment relationship with you.

Your personal data will only be transferred to third parties for purposes other than those listed if this is necessary to fulfil the rights and obligations arising from the relevant laws or to protect the legitimate interests, in particular to assert, exercise and defend any legal claims, of us or third parties. This includes, among other things, the disclosure to public authorities, lawyers and courts. The data passed on may be used by the respective third party exclusively for the purposes stated.

For our application process, we use the personnel management software of Personio GmbH (see below), with the help of which we can manage the online application process and job postings. We have concluded an order processing agreement for this purpose.

Your personal data is not processed outside the European Union (EU) or the European Economic Area (EEA).

    

4. how is the security of your data ensured?

Both we as a company and integrated service providers such as Personio GmbH are required to take appropriate organizational and technical measures to protect your personal data from misuse, unauthorized disclosure and loss.

If you apply for a vacancy or send an unsolicited application via the application system, you do not voluntarily submit your personal data and information (first name, last name, gender, e-mail address, telephone number, as well as any attachments such as resume, cover letter, etc.) until you complete the application process by clicking the "Submit Application" button.

    

5. How long will your data be stored?

The personal data collected as part of your application process will generally be stored for as long as it is required for the decision on the establishment of an employment relationship with you. In the event that an employment relationship with you is not established, your personal data will be stored for a maximum of six months from the time you are notified of the non-establishment for the purpose of asserting, exercising and defending any legal claims and will then be deleted or made anonymous. Your personal data will only be stored for a longer period, in particular for inclusion in our talent pool, if you have expressly given your consent to this.

   

6. what rights do you have under the GDPR?

In principle, you have the right:

in accordance with Art. 15 DSGVO to request information about the personal data processed by us, 

  • pursuant to Art. 16 DSGVO, to demand  the correction of incorrect or the completion of your personal data stored by  us,    
  • pursuant to Art. 17 DSGVO, to  request the deletion of your personal data stored by us,      
  • in accordance with Art. 18 DSGVO, to  request the restriction of the processing of your personal data,      
  • object to the processing of your  personal data pursuant to Art. 21 DSGVO,       
  • in accordance with Art. 6 para. 1  sentence 1 lit. a) or Art. 9 para. 2 lit. a) DSGVO, to revoke consent given for  specific purposes at any time      
  • lodge a complaint with a supervisory authority pursuant to Art. 77 DSGVO. As a rule, you can contact the supervisory authority of your usual place of residence or our company headquarters for this purpose. A list of contact options for supervisory authorities for the non-public sector can be found at: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html;jsessionid=F597F2AA40551E0FD8053D6A0DFE2E.intranet211.  

If your personal data is processed by us on the basis of legitimate interests pursuant to Art. 6 (1) p. 1 lit. f) DSGVO, you also have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, provided that there are grounds for doing so that arise from your particular situation.

    

If you wish to exercise your right  of objection, an informal e-mail to datenschutz@june.de will suffice.

 

7. Do you have to provide us with your data?

In principle, you are not obliged to provide us with your personal data. However, if you do not provide us with the necessary data, we may not be able to make a decision about establishing an employment relationship with you.

    

We reserve the right to adapt this  data protection notice at any time so that it always complies with the current  legal requirements. The current data protection information will then apply to  your next visit.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.